Strategic Invoice Management
for Progressive Companies
Welcome to Bill One – Your One-Stop Invoice Management Hub
Make remote work a reality
Your teams have adapted to the new norm. Internal processes were adjusted. Your company’s been riding the wave of remote work all this while, giving 100%.
Or has it truly?
We surveyed 400 Singapore accounting and finance professionals about invoice management. Here’s what we found…
Need to physically go to the office to process invoices
Receive half their invoices on paper
Will print out invoices even if they’re in PDF format
Don’t have a proper workflow
Average monthly invoice requests from suppliers
Evidently, you’re not alone
The physical, and sensitive, nature of paper invoices challenges the effectiveness and efficiency of remote work. And PDFs are just a representation of a paper invoice, and don’t let teams realize the efficiency benefits of true digitalization.
Not only do staff need to physically be at the office to process invoices, they also have little to no control over the countless formats they come in. Precious time is spent dealing with each unique one, when people could be doing more strategic work.
To make effective remote work a reality, management needs to solve the above issues. At the same time, it needs to strengthen internal governance and controls and pull accurate data efficiently when audit time comes around.
Why Bill One?
Streamline your accounts payable (AP) process
Bill One receives and digitizes invoices in the cloud
Bill One receives all invoices on your company’s behalf, digitizing them with 99.9% accuracy and centralizing data from different invoice formats and sources.
Restructure paper-based workflows
Empower your teams to do more high-value tasks through customized workflows and automated notifications. All optimized for your company’s internal processes.
Always-ready data for rich analytics and stress-free audits
Capture key data points from all invoice sources
Bill One helps your teams capture customizable key data fields from invoices, export them through CSV files, or feed them into other finance solutions for deeper analytics and insights. Direct integration is also available for popular solutions such as SAP Concur.
Always-ready data accuracy
Instead of outdated information residing in disparate silos, your data is always represented via a most accurate and updated Single Source of Truth in Bill One. It’s ready to be retrieved for detailed tracking, analysis, or auditing.
Strengthen corporate governance
The time-sensitive nature of invoice-processing makes companies vulnerable to corporate accounts payable scams. Even more so as teams work remotely.
Strengthen internal controls through a fully digital accounts payable process
With Bill One, finance teams can leverage compliance and strengthen internal controls. They’ll boost their invoice response rate without compromising on internal governance, such as in flagging suspicious cash-outs with key checkpoints in place.
Bill One receives, digitizes, and centralizes invoices for your company
Bill One receives invoices on your company’s behalf and from all vendor sources. It then standardizes key data across different formats into your customized setup.
Your finance teams only look at information that truly matter to approvers and key stakeholders.
Best-in-class (99.9% accurate) digitization of invoices
Powered by Sansan’s 14 years of data analysis and AI expertise, Bill One achieves fast 99.9% digitization accuracy of physical invoices in multiple languages.
This is the first but most important step in mission-critical business operations such as invoice processing.
Let your workflows work for you
Automate notifications for invoice due dates and more
Extensive vendor management
Digitize important invoice information, such as vendor information, billed amount, and due dates. Up to 20 more customizable data points help your teams make sure they don’t miss any key invoice data points.
In these challenging times, managing invoices well and delivering timely payments is a critical need for companies to establish continued trust from vendors and secure strong relationships for better times ahead.
We’re already helping companies meet this key need.
Let Bill One help yours.
Bill One FAQs
When you say that Bill One digitizes invoices for companies, what does it really mean?It means Bill One does exactly that, literally. Unlike other digital invoice solutions where employees still need to scan physical invoices themselves, Bill One relieves companies of this time-consuming task – receiving and digitizing invoices on their behalf with best-in-class 99.9% accuracy. Bill One users enjoy a fully streamlined and digital Accounts Payable (AP) process, together with inherent benefits such as precious man-hours saved, the most accurate and updated transactional data, accessible from anywhere your teams choose to work. Reach out to us to see Bill One in action!
I already have an ERP system/s in place. How does Bill One fit in?Bill One is designed from the ground up to work well with any existing ERP system. Contact our team to learn how Bill One can integrate into your current systems.
My company has many stakeholders (including vendors) involved in the accounts payable process. Would the cost for Bill One also increase as a result?
No. We’re pleased to announce that every Bill One plan can accommodate an unlimited number of users and vendors with no associated increase in cost. The costs for Bill One plans are based mainly on the volume of received invoices. Contact us to learn more.
Other than invoices, our Accounts Payable (AP) process involves a lot of supporting documents. Will they be digitized or stored in Bill One too?Yes, Bill One is meant to capture transactional data in a holistic manner. As such, all information associated with invoices, such as supporting documents will be digitized, so your teams can have a comprehensive understanding to facilitate efficient Accounts Payable (AP) workflows.